The Learning Fund is up to $1,000 for students enrolled in the Epic One-on-One Program. These funds may only be used to purchase/lease materials related to the student’s education.

Students who enroll in the first quarter – but after the first day of school – will receive an appropriately prorated Learning Fund. Student enrollment is defined as the first day the individualized learning plan (ILP) is completed. No student will be denied academically essential technology and curriculum.

All items purchased MUST possess educational merit. After deducting the price of a core curriculum, the allocated funds may be used for supplemental curriculum, extra-curricular activities and/or educational technology.

IMPORTANT:

Learning Fund orders for additional items beyond the core curriculum and laptop/iPads cannot be completed unless a core curriculum has been ordered and approved through the ILP process.

A core curriculum MUST be ordered and approved by the Learning Fund Department BEFORE additional orders can be placed.

The Learning Fund will close for all purchases on April 30, 2026. Vendor invoices dated in July will not be eligible for payment through the Learning Fund.

Students who enroll in the first quarter – but after the first day of school – will receive an appropriately prorated Learning Fund. Student enrollment is defined as the first day the individualized learning plan (ILP) is completed. No student will be denied academically essential technology and curriculum.

For summer month invoices to be recognized and invoiced, the following criteria must be met:

• Students MUST be enrolled for the upcoming school year.

• Students MUST have the available Learning Fund monies required to cover all services rendered (Funds cannot be taken from the upcoming school year).

• Students MAY NOT be in truancy violation.

Requests for items are made through the Parent Portal under Shopping Order Entry. Please note that only teachers may request orders under Standard Purchases such as core and supplemental curriculum and technology. Once an order is reviewed, approved and processed, Epic Charter Schools will purchase the product/service for the student using their allocated monies, available within their Learning Fund.

Take a look at our Learning Fund Parent Portal Guide

The short answer is No.

All items purchased through Learning Fund monies are the property of Epic Charter Schools. Learning Fund items are purchased by Epic Charter Schools and are then checked out to the students for their use. All non-consumable items must be returned to the school upon graduation, withdraw, or any other reason the student’s status does not reflect “enrolled” with Epic Charter Schools.

Please note that consumable items, activities and lessons cannot be returned, for obvious reasons.

An explanation of non-consumable vs. consumable items may be found in the next section. When in doubt, return your items to Epic.

A product is a learning tool such as a book, chemistry set, flash cards, software, hardware, etc…

A service would be an instructional course/lesson, such as music lessons, dance lessons, tutoring, and other extracurricular activities. Please note that the Learning Fund cannot be used to purchase theme park, museum or any facility entry/membership fees.

• Check to make sure the funds are available.

• The vendor is an approved vendor with Epic Charter Schools (the list can be found HERE)

• Vendors are notified they should send invoices to activity@epiccharterschools.org

• Parents/Teachers cannot be reimbursed for any educational expenses.

• Epic must purchase the products or services for the student(s).

• Parents/Teachers cannot be paid directly to purchase educational items or for services provided

• Families cannot share amongst students.

• Epic cannot purchase musical equipment, workout equipment, furniture and other large items.

• Memberships are not allowed to be paid through the Learning Fund.

*This list is subject to change

Yes.

Each student’s Learning Fund will be deducted from the amount of the specific curriculum purchased.

Yes, the cost of any technology purchased will be deducted from each student’s Learning Fund.

Yes.

A student that does not qualify for a Learning Fund will be given a base curriculum and the option for a Laptop and Mifi when applicable, at the expense of Epic Charter Schools. They will not have access to any additional purchases, however.

No.

The remaining funds will not rollover to the student's account for the upcoming year.

Once enrolled, a link will be sent via email that provides you with a list of the available curriculum and their varying prices.

Consumable items are those items that are not reusable by other students. Examples: paint/art supplies, write-in workbooks, printer ink, vendor services, etc.

Non-consumable items are those that can be utilized by other students once the previous student has used the item. Examples: calculators, reading books, microscopes, textbooks, etc. All non-consumables purchased through the learning fund must be returned as they are property of Epic

Yes.

When logging into the parent portal you access the Learning Fund, you will see a green plus sign to the left of the student’s name. Click this to drop down the itemized account information. Under “Status,” if you see “Rejected,” hover over the blue “i” icon to read the rejection statement.

No.

Epic strives to keep your personal information safe, so we cannot announce Learning Fund amounts over the phone due to confidentiality purposes.

See our Assets Section below.