Important Dates
Learning Fund Opening Date School Year 2025/26 | 08/01/2025 |
Vendor Application School Year 2025/26 Deadline | 12/31/2025 |
Vendor Invoice Deadline School Year 2025/26 | 04/30/2026 |
Requesting Services
First, you must choose an approved vendor from our Vendor Directory. Contact the vendor to set up services and ensure they know the student will use their Learning Fund to pay for services. The vendor will then submit invoices to our Accounts Payable team at activity@epiccharterschools.org.
Please be sure your student has the funds to pay for services before enrolling them. We will use the amount available to pay towards the invoice. Any balance remaining with the vendor is the parent/guardian's responsibility.
Important Guidelines
Beginning with the 2025-26 school year, the Learning Fund will cover services provided by an approved vendor for August - June as long as the following guidelines are met:
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The student must currently be enrolled in Epic. For June services the student must be enrolled for the upcoming school year at the time the invoice is processed. The deadline for enrollment is May 31st for Epic to pay summer invoices.
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Graduating students may not use their Learning Fund for summer activities following graduation.
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All invoices must be submitted in the month the services are rendered. The only exception will be for May ’26 and June ’26 services. These should be invoiced separately by April 30, 2026. (We will hold those invoices and pay them once the services are rendered as long as the first two bullet points above are met.)
New Vendors
If you wish to use a vendor that has not yet partnered with us, you can have them apply to be an approved vendor.
The vendor cannot invoice or render services to Epic students until they have received an approval email from our Vendor Relations team. Any activities rendered before approval will be the responsibility of the parent/guardian.
We are not currently accepting new vendor applications. Please check back regularly. The link will become active when the application process reopens.
Contact Information
Vendor Relations Team
(405) 749-4550 Ext. 256
vendorsupport@epiccharterschools.org
Sarah Houchins-Trumbly
(405) 749-4550 Ext. 15857